NY HELP Yes

Agency Medicaid Inspector General, NYS Office of the

Title Administrative Assistant 1/Trainee 1/Trainee 2 (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 11

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $46306 to $56743 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address 800 North Pearl St

City Albany

State NY

Zip Code 12204

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)**To be considered for appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position: • Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.• The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. • Advanced placement to the Trainee 2 or Grade 11 may be possible depending on education and experience. Competitive Minimum Qualifications: Candidates must have one year of permanent, competitive service at a SG-06 or higher and be eligible for transfer via Section 70.1 of the Civil Service Law. Please note: A keyboarding performance test may be required before appointment. Appointment may be made at a traineeship level. A new two-year traineeship (Administrative Assistant Trainee 1 & 2, NS=Grade 8 & 10) leading to Administrative Assistant 1, Grade 11, has been approved effective November 8, 2023. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.PREFERRED QUALIFICATIONS: Proficient in Word, Excel, and Outlook. Must have strong organizational, proofreading, verbal and interpersonal skills, the ability to multitask, and demonstrate attention to detail.

Duties Description The Bureau of Payment Controls and Monitoring has a program need for an Administrative Assistant 1/Administrative Assistant Trainee 1 position to support the work of our busy multi-functional Prepayment Claims Review, Audit, and Investigative teams. The Administrative Assistant would function as a member of the Division of Medicaid Investigations, Bureau of Payment Controls and Monitoring Team to support the activities of the various specialized teams within the Bureau. The Administrative Assistant/Trainee will work with the Medical, Dental and Transportation Prepayment Claims Review Teams, the Dental Audit Team and the Dental Investigations Team supporting the activities of the agency’s prepayment claims review and Dental Audits and Investigations. The Administrative Assistant/Trainee will be supporting and working with each team in the Bureau. The duties of the position will include, but may not be limited to: • Triaging incoming phone calls. • Assisting with administrative tasks.• Scanning supporting documentation into case files and upload to share document chart file.• Assisting in the mail out of provider communications.• Assist in preparation of regularly scheduled monthly reports.• Maintain shared Bureau Calendar for telecommuting / time off and / in office days. • Book conference rooms and set up meetings as requested. • Assisting with special projects as needed.• Aiding in data review.• Review and advise staff when updates to FACTS / PACS cases are needed. • Assist staff with record requests.

Additional Comments Trainee 1 salary starts at $39,215. Salary is non-negotiable. Free Parking available.Permanent, Full-Time, Competitive (for transfers and appointments off of a list), Non-Competitive (for appointments through the NY HELPS Program). **The Department of Civil Service has developed the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS), which is a streamlined program that allows appointment to this title and others without examination. For the duration of the NY HELPS program, this title, may be filled via permanent, non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the titles for which they apply. Benefits of Working for NYSGenerous benefits package, worth 65% of salary, including: Holiday & Paid Time Off• 13 paid holidays annually• Up to 13 days of paid vacation leave annually• Up to 5 days of paid personal leave annually • Up to 13 days of paid sick leave annually for PEF/CSEAHealth Care Benefits• Eligible employees and dependents can pick from a variety of affordable health insurance programs.• Family dental and vision benefits at no additional costAdditional Benefits• New York State Employees’ Retirement System (ERS) Membership• NYS Deferred Compensation• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds• Public Service Loan Forgiveness (PSLF)And many more.

Some positions may require additional credentials or a background check to verify your identity.

Name Jennifer Sichak

Telephone

Fax 518-408-0395

Email Address Recruitment@omig.ny.gov

Address

Street 800 North Pearl St

2nd Floor

City Albany

State NY

Zip Code 12204

Notes on Applying Submit resume to Jennifer Sichak, Office of the Medicaid Inspector General, 800 North Pearl St, 2nd FL, Albany, NY 12204, or by email to Recruitment@omig.ny.gov with a subject line of Admin Assistant/BPCM, or by fax to (518) 408-0395, no later than May 22nd, 2024. PLEASE NOTE: We are unable to open documents from Google Docs, Google Drive, OneDrive, Apple Pages, and/or “the cloud”. Please submit requested documents as a Word or PDF Attachment.