POSITION: Human Resources Administrative Assistant

REPORTS TO: Airport Manager

LOCATION: ALB

AIRPORT: Albany International Airport

SUMMARY

The Human Resources Administrative Assistant will perform a variety of administrative and clerical tasks. The incumbent will provide support to the Administrative Services Manager, the Airport Manager, and the Assistant Airport Manager in the daily operation of the Administration Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following:

• Maintain all information seen, heard, read or written communication in confidential containment, only sharing such on approved, need-to-know basis.

• Assist with the timely and accurate transmittal of weekly payroll and with oversight of the time and attendance record keeping system.

• Serves as back-up to the payroll administrator for payroll preparation.

• Assist with the administration of employee benefits and workers compensation reporting, accident report forms and related reports, as assigned.

• Assist with Employee Orientation Program.

• Assist with the development and maintenance of Job descriptions.

• Assist with the preparation and maintenance of routine and/or annual reports as requested by the Airport Manager, Avports Corporate Human Resources Department and/or the client.

• Perform customer service functions.

• Assist with conducting airport surveys.

• Develop and prepare general correspondence.

• Demonstrate optimal judgment in handling confidential, sensitive and executive information.

• File and archive administration records; prepares record retention file organization annually.

• Maintains inventory and orders supplies as needed.

• Performs receptionist and general clerical duties to include filing, answering phones, operating office equipment, incoming mail distribution, maintains bulletin board for compliance postings; responds to emails.

• Extensive typing to include reports, spreadsheets, tables/charts, forms, briefings, logs, agendas, union agreements.

• Assist with ensuring compliance with collective bargaining agreements and maintaining retro data throughout union negotiations, until final ratification of new contract(s).

• Assist client in coordinating employee events.

• Participates in any Total Quality Management program.

• Other duties as may be assigned.

  QUALIFICATIONS

  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  EDUCATION and/or EXPERIENCE

• High school diploma or general education degree (GED);

• Associates Degree or certificate in secretarial science preferred;

• Demonstrated word processing (Microsoft word; excel; PowerPoint; outlook) and typing (50-55 wpm) ability and/or training; or equivalent combination of education and experience.

• Work experience in a professional work environment.

  LANGUAGE SKILLS

  Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers, vendors and or employees of the organization.

  MATHEMATICAL SKILLS

  Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graph.

  REASONING ABILITY

  Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

  CERTIFICATES, LICENSES, REGISTRATIONS

  Must possess a valid New York State Driver’s License as a condition of employment.

  PHYSICAL DEMANDS

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. On occasion, the employee may be required to work early morning and/or late working hours due to employee shift schedules. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus.

  WORK ENVIRONMENT

  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  The noise level in the work environment is usually moderate. High-paced environments.

  EOE DFWP