Sr. Administrative Assistant

Work Mode: Onsite

Location: Onsite at Kohler, WI

Opportunity

Under the direct supervision of the VP – Strategy, the Sr. Administrative Assistant performs administrative functions to ensure operations flow smoothly in a fast-paced, technologically oriented office environment. Administrative support will also be provided to the Director of M&A. The Administrative Assistant will perform, with minimum supervision, a wide variety of administrative, organizational, and communicative functions involving confidential information requiring a high level of accuracy.

Specific Responsibilities

• Owns calendars for the VP and Director. Proactively creates meeting agendas, as well as distribution of prep materials for meeting participants or leaders, pulls additional material requested by leaders, assuring documents and data are being uploaded and managed accurately. Distributes action items following meeting conclusion.

• Proficient use and understanding of BoardVantage, with ability to update and upload documents on a timely basis.

• Provides accurate and timely PowerPoint decks for the leader. In addition, can construct decks from slides, process edits as requested, coordinate work across team members for presentations, prepare materials for deadlines and possess advanced capabilities in PowerPoint editing and presentations.

• Sets up meetings, including all logistics (rooms, setup, technology, etc).

• Manages budget for department, including expense management / reporting.

• Manages all travel needs (travel booking, hotels, schedules, itineraries, etc).

• Manages employee onboarding and offboarding.

• Create purchase orders and submit invoices.

• Collaborates and demonstrates flexibility on a regular basis with the Finance Administrative Assistant pool to adjust workloads and assure work is completed; function as a resource in facilitating & implementing company procedures (SOP) & guidelines, and miscellaneous questions.

• Assures food and beverage accommodations are met for meetings and other preparation items as necessary.

• Other duties and responsibilities in support of Strategy and M&A as required

Skills/Requirements

• High school diploma and 6+ years of administrative experience of which 3+ with Kohler Company is preferred.

• Must have experience in project coordination.

• Exceptional and proven customer service, along with a high degree of professionalism/confidentiality required.

• Ability to thrive in a fast-paced environment, with frequent changes in schedules and priorities.

• Must have strong working knowledge of Microsoft Word, Excel and PowerPoint, Teams.

• Must possess excellent interpersonal skills and the ability to work well with all levels of internal and external contacts.

• Must be flexible.

Applicants must be authorized to work in the US without requiring sponsorship now or in the future.

The hourly range for this position is $24.35 - $30.45. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location. Available benefits include medical, dental, vision & 401k.

Why Choose Kohler?

We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we’re driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives.

About Us

It is Kohler’s policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact kohlerjobs@kohler.com . Kohler Co. is an equal opportunity/affirmative action employer.