Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

CHOC DOT 7 Admin

Job Summary:

Coordinates with patients, physicians, and operating room to schedule surgeries independently. Facilitates efficient workflow, supports appropriate use of technology, and fosters effective communication. Provides guidance to staff members.

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KEY RESPONSIBILITIES

• Coordinates surgery schedule with patient, physician, and operating room, in support of surgery scheduling function.

• Coordinates with other services to schedule multi-panel and multi-surgeon combination cases across all locations.

• Reviews surgical cases to verify location complies with clinician and institutional priorities.

• Ensures all appointments related to surgery are scheduled appropriately.

• Verifies patient eligibility and coverage for procedure, obtain precertifications and discusses potential financial obligations or complex issues with patient.

• Identifies if a patient’s coverage is in-network or out-of-network and resolves complex insurance issues independently or with Manager, when appropriate.

• Obtains precertification or proper insurance approval prior to surgical procedures.

• Notifies and forwards paperwork for insurance certification to billing office and obtains additional paperwork if needed, for compliance.

• Reviews provider time away and manages operative block reassignments and releasing time as needed to ensure maximum utilization and patient access.

• Evaluates team workload to ensure or recommend equitable responsibilities and provide solutions (examples may include flexing team members to different tasks or assisting in creating coverage plans when a team member is out).

• Monitors surgery schedule and ensures optimization of resources and workflow.

• Maintains quality and engages in quality improvement efforts in operations impacting patients and staff.

• Mentors, trains, and leads team of new and current employees.

• May provide feedback as needed for peer reviews and evaluations as requested.

• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES

• Patient Scheduling (Advanced): The ability to coordinate and schedule patient appointments, surgeries, and other office visits with various computer systems in the hospital or clinic.

• Surgery Scheduling (Advanced): The ability to coordinate and schedule surgeries within various computer systems in the hospital.

• Patient Documentation (Advanced): The ability to receive and record patient information.

• Medical Terminology & Documentation (Advanced): The ability to comprehend medical terminology and documentation in an office, or surgical setting.

• Peer Leadership (Novice): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

• Organizational Impact: Independently performs non-routine tasks that significantly impact team and other related teams.* Problem Solving/ Complexity of work: Gathers and analyzes data to solve problems that arise with little or no precendent.* Breadth of Knowledge: Applies advanced job knowledge and has developed a breadth of skills in other areas. * Team Interaction: Serves as a lead for the team by providing expertise and guidance to team members.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services : - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality : - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively : - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

4 years

Education:

High School Diploma or GED

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled