Position Information Position Title Program Manager A Working Title Faculty Personnel Manager Location Olympia EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen's non-discrimination policies or to report discrimination, please visit the Affirmative Action and Equal Opportunity webpage at www.evergreen.edu/equalopportunity or contact the Affirmative Action and Equal Opportunity Officer at (360) 867-5371, Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505. Union Represented Yes Overtime Eligible Yes Monthly FTE 1.0 Salary Step (minimum monthly amount) $4,112.00 Salary Step (maximum monthly amount) $5,533.00 Cyclic Position No Cyclic Details n/a Project Position No End Date n/a Special Note This is a full-time, overtime eligible position in the Deans Area on the Olympia campus of The Evergreen State College. Position Purpose Under the general supervision of the Director of Academic Initiative Integration and Support, this position manages faculty personnel support operations and staff for faculty hiring, onboarding, exiting, review, leaves, contracts management, retirement tracking, faculty required training support and tracking, commitment/responsibility tracking, and administrative support processes, systems, and policies associated with supporting faculty as employees. Nature and Scope Essential Functions Manage and oversee the essential support processes, including work closely with Vice Provost, deans, and directors in the Academic Affairs division to ensure faculty, adjunct faculty, and instructor hiring, onboarding and exiting, contracts, reviews, leaves, required training, and personnel files are in line with institutional timelines, contractual obligations (i.e., Evergreen United Faculty Collective Bargaining Agreement), budget allocations, and institutional policies. Supervise the Faculty Personnel team, including hire, schedule, train, evaluate, and address performance issues. In coordination with the Dean of Faculty and Vice Provost, manage the overall hiring and contract cycles for regular and adjunct faculty and continuing education instructors. In coordination with the Dean of Faculty, manage the overall implementation of required faculty training, including tracking and reporting. In coordination with the Dean of Faculty, support budget tracking, analysis, and planning for faculty personnel related items. Provide support, troubleshooting, and guidance on faculty personnel workflows, policies, and systems. Manage the content for Faculty Resources and Faculty Employee related intranet sites. Manage and provide data synthesis, policy, reporting, and faculty personnel process and system support for faculty personnel implementation for the Provost and Deans. Serve as primary contact for systems supporting faculty personnel workflows, including Microsoft Office 365 Platforms (Teams, SharePoint Communications, Forms, and Office) and PeopleAdmin; submit, track, and follow up on technology requests and troubleshooting. Maintain faculty personnel management guidelines and standards by updating policies, procedures, and intranet regularly. Work with campus offices, such as PaCE, NPP, Tacoma, Graduate Programs, Payroll, Human Resources, IT, Curriculum Team, and Academic Budget Office to ensure timeliness and accuracy in support of faculty employees. Initiate and provide work process coverage for the Faculty Hiring Coordinator and Faculty Reviews and Contracts Coordinator positions