**[Veterans Preference:[ The Jobs for Veterans Act mandates priority of service to veterans seeking employment and training opportunities. To ensure compliance with this law, this job posting will be available only to veterans for the first 24 hours. After this period, the job will be released to all job seekers.

GENERAL DESCRIPTION: Under the general supervision of the Finance Director, is responsible for the coordination of accounting activities relating to all payroll functions, classification and pay for the City of Portales. Complies with federal, state, and local laws and regulations. This position coordinates human resource activities such as processing of personnel transactions, the compilation of data; and performs other related work as required. This position also assists the Finance Director by performing routine secretarial, clerical, and receptionist tasks involving filing, typing, maintaining records, completing reports, and related functions as assigned. This individual will work with numerous and varied confidential documents and reports, maintains a high level of discretion relative to information received and disseminated.

TASKS AND RESPONSIBILITIES: Although the following are typical of the tasks and responsibilities routinely performed, additional duties and/or responsibilities requiring comparable or lesser skills, knowledge, or dexterity may be assigned. The primary responsibilities shall be regulated by the Finance Director and are not listed in any order of primary job function. 1. Administers and monitors the overall payroll process for the City in compliance with Federal, State and Local laws and regulations. Maintain all payroll reports and records in an orderly manner. 2. Establishes and maintains employee financial and insurance files and computer records in a timely, systematic, and accurate manner. 3. Maintains payroll information by collecting, calculating, and entering data. 4. Updates payroll records by entering changes in pay rates, exemptions, insurance coverage, and job title and department transfers. 5. Enter deductions for garnishments, levies, bankruptcies, and child support recovery. 6. Resolves payroll discrepancies by collecting and analyzing information. 7. Downloads time from time keeping software. 8. Processes bi-weekly and special payrolls. 9. Explains payroll policies and procedures to employees. 10. Communicates with City employees concerning payroll questions. 11. Prints, proofs, verifies, and edits W-2 information on an annual basis. 12. Prepares and submits quarterly and biweekly tax filing as well as reporting to Department of Labor, Unemployment statistics and Workers Comp payments and reports. 13. Provides administrative support to the Finance Director regarding personnel. 14. Type correspondence, memorandums, and related matters (includes some composing); research and compile data; prepare routine and special reports. 15. Prepares schedules and reports for annual audit. 16. Maintains employee confidence and protects payroll operations by keeping information confidential. 17. Cross-trains to provide backup for Accounts Payable. 18. Perform related tasks as assigned by the Finance Director.

KNOWLEDGE, EXPERIENCE, AND SKILLS: 1. High school diploma or GED required. Associates degree in business administration, public administration, or related field preferred. 2. Working knowledge of payroll in municipal government preferred. 3. Three to five years experience in general office practices such as typing, filing, word processing, telephone skills, etc. preferred. 4. Working knowledge of computers and electronic data processing. 5. Knowledge of personnel/human relations, basic grammar, spelling, and mathematics, and basic secretarial reference materials and resources. 6. Ability to handle and respond to a variety of situations requiring self-discipline, judgment, tactfulness, discretion, and courtesy. 7. Knowledge of local, state, and federal laws and procedures. 8. Some knowledge of accounting principles preferred.

WORK ENVIRONMENT: Work is performed in an office environment. Noise level could be quiet to moderate in work environment. Hybrid environment possible with approval from supervisor.

PHYSICAL REQUIREMENTS: 1. Must sit for extended periods of time, stand, or walk, as necessary. 2. Must stretch, reach, or lift objects or materials that may be up to 25 pounds in weight. 3. Must perform multiple tasks requiring manual dexterity at the same time. 4. Ability to grasp and manipulate such items as paperwork, telephone, writing utensils, and other items used throughout the workday. 5. Ability to coordinate use of hands and eyes in operation of various office equipment. 6. Must write legibly. 7. Must hear, understand, and respond to verbal information. 8. Must speak clearly. 9. Must see, read, and understand written information and instructions. 10. Must think and apply judgment, discretion, and initiative in accomplishing work. 11. Must engage in interpersonal interactions and complaints that could be stressful or sensitive in nature.

WORK SCHEDULE: The regular work week is Monday through Friday, 8:00 a.m. to 5:00 p.m., with one hour off for lunch. Additional time may be required after regular hours. Schedule to be established by supervisor.

TRAVEL REQUIREMENTS: 1. Limited travel - ability to travel for training may be required. 2. Overnight travel may be required.

PRE-EMPLOYMENT REQUIREMENTS: 1. Must pass a background investigation including work history, criminal records, driving records and other records deemed necessary.

CONDITIONS OF CONTINUED EMPLOYMENT: Candidates must have and maintain a satisfactory driving record and insurability in accordance with the Citys insurance carrier. ]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}**