Description/Job Summary

The Accounting Assistant - Subcontract A/P acts as the department coordinator and is responsible for processing subcontractor invoices, verifying accuracy and completeness, and ensuring timely payment within established guidelines. When needed, they serve as a backup for job cost or to process field and office payroll.

This position reports to the Accounting Manager.

Responsibilities/Duties

Accounts Payable

• Primarily responsible for the processing and maintenance of the Subcontractors Accounts Payable function for the Company

• Enter all subcontractor payment vouchers into Sage300 system

• Print checks and match to invoices and supporting documentation

• Mail signed checks to vendors

• Distribute to project management all subcontractor account statements

• Maintain and distribute "Held Checks List" report

Subcontract Compliance

• Confirm that all subcontract compliances are up-to-date before paying (Insurance, Certified Payroll, Release of Liens, SF1413, Small Business, etc.)

Payroll

• Serve as backup to job cost or to process the office and field payroll for the Company

• Review electronic time entries.Review Sage300 edit reports for accuracy

• Setup employee master file in Sage300

• Print and distribute/mail all Payroll Checks and Direct Deposit Forms

• Process Certified Payroll Reports and Tax Payments

Filing

• Responsible for the filing of all checks and support, in each subcontract file

Other

• Other projects as assigned by Accounting Supervisor

• Gather backup for partner invoices

• Attend as assigned all Grunley in-house and external training programs

Required Skills

• Thorough knowledge of generally accepted accounting principles and the accounting principles of accounts payable

• Good understanding of accounting systems

Required Experience

A minimum of one (1) years of construction accounting, payroll and accounts payable experience.

Preferred Experience

At least one (1) year of general accounting experience in a general contracting environment is preferred.

Sage 300 (Timberline)

Required Education

High School Diploma or G.E.D.

Preferred Education

Associates degree in Accounting or Business Administration.

Required Qualifications

Must be a U.S. Citizen.

Details

A COVID-19 vaccination is preferred for the position. Grunley will provide reasonable accommodations for disability, pregnancy and religious-based objections in accordance with

applicable law. Some projects may require attestation of COVID-19 vaccination status or regular Covid-19 testing.