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EFI Executive Assistant in Silicon Valley, California

Executive Assistant

Location Silicon Valley, CA

Tracking # 4970

# of Openings 1

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WE are Self-starters , WE are Passionate , WE are Relationship builders , WE are Innovative , We are Nimble , and WE are Transparent …WE are SPRINTers ! We believe in challenging you, then providing you the room and flexibility to deliver.

EFI is looking for an Executive Assistant to support members of our Senior Leadership Team (SLT), reporting directly into the Chief Revenue Officer of the company. The role is visible and fast-paced, and the ability to successfully manage multiple priorities is essential.

Job Description:

  • Coordinate and manage calendars and schedule appointments, ensuring all parties are informed of schedule updates.

  • Coordinate meetings and secure customer appointments, including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, arranging refreshments as required.

  • Provides support to Sales Chief of Staff in carrying out her day to day activities like collecting data, creating reports, follow-ups etc.

  • Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.

  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines

  • Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality

  • Arrange travel and accommodations for members of management, including their staff. Ensure all travel work documents such as Visas and passports are complete.

  • Ensure technical set-up for meetings such as WebEx are identified and arranged timely. Take lead in meetings as needed.

  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner

  • Perform general administrative duties, including but not limited to: filing, photocopying, faxing, managing mail needs, printing, etc.

  • Assist in coordinating and implementing company and departmental events as requested

  • Demonstrate a high level of professionalism in dealing with confidential and sensitive communications

  • Other projects as assigned (i.e. processing invoices and purchase orders)

Job Requirement:

  • 2-5 years’ experience supporting senior executives in administrative work

  • Strong organization, time management and customer service skills

  • Ability to maintain a positive attitude, open, and respectful environment

  • Outstanding written and verbal communication skills are required to interface with customers and employees effectively

  • Strong ability to prioritize assignments and/or seek appropriate direction from management

  • Highly skilled in MS Outlook, PowerPoint, Excel & Word

  • Experience assisting management with the creation of PowerPoint presentations

  • Must have versatility, flexibility, creativity, initiative, and a willingness to work with changing priorities and multiple requestors

  • Ability to deal effectively with a diversity of individuals

  • Proficiency in PowerPoint Presentations is a definite PLUS

Work Location

  • Fremont, California.

We move quickly, with the purposeful intention of solving a problem, accomplishing a goal, and ultimately making a difference for our customers, partners, colleagues and shareholders, EFI SPRINTers take action and adapt to changes in order to transform our customers businesses to be more productive and profitable through innovation in a digital print business.

EFI is an “Affirmative Action/EEO/Protected Veteran/Disabled Employer”


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