EFI Executive Assistant in Silicon Valley, California
Location Silicon Valley, CA
Tracking # 4970
# of Openings 1
WE are Self-starters , WE are Passionate , WE are Relationship builders , WE are Innovative , We are Nimble , and WE are Transparent …WE are SPRINTers ! We believe in challenging you, then providing you the room and flexibility to deliver.
EFI is looking for an Executive Assistant to support members of our Senior Leadership Team (SLT), reporting directly into the Chief Revenue Officer of the company. The role is visible and fast-paced, and the ability to successfully manage multiple priorities is essential.
Coordinate and manage calendars and schedule appointments, ensuring all parties are informed of schedule updates.
Coordinate meetings and secure customer appointments, including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, arranging refreshments as required.
Provides support to Sales Chief of Staff in carrying out her day to day activities like collecting data, creating reports, follow-ups etc.
Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
Arrange travel and accommodations for members of management, including their staff. Ensure all travel work documents such as Visas and passports are complete.
Ensure technical set-up for meetings such as WebEx are identified and arranged timely. Take lead in meetings as needed.
Records and distributes minutes and other relevant information to appropriate participants in a timely manner
Perform general administrative duties, including but not limited to: filing, photocopying, faxing, managing mail needs, printing, etc.
Assist in coordinating and implementing company and departmental events as requested
Demonstrate a high level of professionalism in dealing with confidential and sensitive communications
Other projects as assigned (i.e. processing invoices and purchase orders)
2-5 years’ experience supporting senior executives in administrative work
Strong organization, time management and customer service skills
Ability to maintain a positive attitude, open, and respectful environment
Outstanding written and verbal communication skills are required to interface with customers and employees effectively
Strong ability to prioritize assignments and/or seek appropriate direction from management
Highly skilled in MS Outlook, PowerPoint, Excel & Word
Experience assisting management with the creation of PowerPoint presentations
Must have versatility, flexibility, creativity, initiative, and a willingness to work with changing priorities and multiple requestors
Ability to deal effectively with a diversity of individuals
Proficiency in PowerPoint Presentations is a definite PLUS
- Fremont, California.
We move quickly, with the purposeful intention of solving a problem, accomplishing a goal, and ultimately making a difference for our customers, partners, colleagues and shareholders, EFI SPRINTers take action and adapt to changes in order to transform our customers businesses to be more productive and profitable through innovation in a digital print business.
EFI is an “Affirmative Action/EEO/Protected Veteran/Disabled Employer”